I hope that you have enjoyed the article “The Vendor Onboarding Process, Simplified.”
In discussing the supplier onboarding process in the article, I suggested that you identify a limited number of categories of suppliers, each with their own documentation requirements. I also directed you to this post to learn about a six-step process for determining your categories. Well, here is that six-step process:
- List all of the documentation you require from new suppliers.
- Determine which types of suppliers need to provide each type of documentation. Note: You may find that you don’t really need some of the documentation you’ve been requesting!
- Determine potential combinations of supplier types. If two types of suppliers require the exact same documentation, consolidate them into a single type. For example, if you find that “construction suppliers” and “security services suppliers” require the exact same documentation, consolidate them into a single category like “construction and security services suppliers.”
- Create a matrix that lists each type of documentation on one axis and each type of supplier on the other axis. Check off the documentation required for each type of supplier.
- Document procedures for identifying the type of supplier when the need arises.
- Create a process for distributing only the necessary documentation to the right supplier.
If you know me, you know that I am not a fan of reinventing the wheel when you need procurement tools. So, I have created a sample supplier documentation requirement matrix to serve as a starting point for you to create the type of matrix called for in Step #4.
That sample supplier documentation requirement matrix has just been added to the NLPA Library. The NLPA Library is a vast and growing collection of procurement templates, webinar replays and their slide decks, and transcriptions of interviews with procurement experts. Access to the NLPA Library is available to anyone who is enrolled in the SPSM Certification Program, is a certified SPSM in good standing, or is enrolled in our All-Access Plan.
If you’d love to get your hands on awesome tools like this new sample supplier documentation requirement matrix and have been thinking about earning your procurement certification, now may be the time to finally invest in your career (or ask your employer to)!