It isn’t uncommon for me to receive a frantic call from a purchaser asking how to write an RFP.
I’m happy to help. But what concerns me is the emergency focus on successfully completing a document. An RFP isn’t just a document. It is a process. And no matter how well-structured the document is, the end result has a high probability of being a failure unless the entire RFP process was as equally well-structured.
This means asking the right suppliers to bid, prequalifying them when necessary. This means working closely with internal customers to ensure that the right selection criteria is in place. This means having a step-by-step sourcing strategy so you are prepared to handle the tasks that follow the issuance of the RFP.
So, if you find yourself in immediate need of help for RFP writing, slow down and make sure you are properly managing the entire process. In the long run, it will actually save you time and help you avoid sloppy mistakes that will embarrass you later.