One of the things we have been working on because of our staff expansion is an internal employee handbook. As we grow, it is important that everyone have common understandings of the expectations of working here.

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My plan was to launch the employee handbook tomorrow until one of my team members reminded me that it was April Fools Day. So, we’ll wait until Wednesday (LOL).

You may have an employee handbook or may need one at some point. While ours has the requisite sections on topics like conflict of interest and sexual harrassment, I thought that I’d share some of the more atypical excerpts from ours.

Under the “Social Responsibility” section…

“When purchasing items, employees are asked to give preference to items that are not tested on animals or made from animal products. For example, when purchasing a chair, an employee should purchase a chair with fabric material rather than leather.”

Under the “Cost Containment” section…

  • Unless color printing is required, employees should print in black ink.
  • When making purchases on behalf of Next Level Purchasing, Inc., employees are encouraged to ask or negotiate for discounts.

Under the “Protection of Financial Assets” section, we have a blurb about how to avoid phishing schemes.

Under the “Profanity-Free Workplace” section…

“Next Level Purchasing, Inc. strives to provide its employees with a pleasant, professional environment free of language that some may consider to be offensive. Because of the unpredictable nature of radio broadcasts and the occasionally coarse language used on such broadcasts, the use of radios in the office is prohibited. Employees should refrain from using profanity at all times in the workplace. This includes words that may be considered minor curses and words uttered to oneself.”

In my research, I also found several pleas for businesses to incorporate language prohibiting texting and cell phone usage without a hands-free device while driving, so verbiage on that topic is in there, too.

I hope that this insight helps you if you’re ever in a position to create an employee handbook for your purchasing department or company.

To Your Career,
Charles Dominick, SPSM
President & Chief Procurement Officer
Next Level Purchasing, Inc.
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Charles Dominick, SPSM, SPSM2, SPSM3

Charles Dominick, SPSM, SPSM2, SPSM3 is an internationally-recognized business expert, legendary procurement thought leader, award-winning entrepreneur, and provocative blogger. Charles founded the Next Level Purchasing Association in 2000, oversaw its incredible growth, and successfully led the organization to its acquisition by the Certitrek Group in 2016. He continues to blog and provide advisory services for the NLPA on a part-time basis as he incubates his upcoming business innovations. Charles is also the co-author of the wildly popular, groundbreaking book, "The Procurement Game Plan: Winning Strategies & Techniques For Supply Management Professionals."

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