10 Procurement KPI's, Part I


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By Charles Dominick, SPSM, SPSM2, SPSM3

Picture of Charles Dominick, SPSM, SPSM2, SPSM3

How Do You Compare Procurement Performance?

To know how well your organization is performing, you need numeric baselines or points of comparison. The baseline can be your prior years' performance. But it is most helpful if you use the same key performance indicators (KPI's) as other organizations you benchmark with or those published by a research firm, such as:

  1. Cost Savings. This is the aggregate amount of money you've saved by reducing costs from one year to the next. This KPI measures the procurement department's lump sum contribution to the financial success of the organization.
  2. Managed Spend as a Percentage of Total Spend. Total Spend is the amount of money your organization spends externally on products and services each year. It does not include salaries. Managed Spend is the amount of spend that the procurement department controls. This KPI measures the degree of trust that management places in the procurement department's capabilities.
  3. Cost Savings as a Percentage of Managed Spend. This KPI measures how effective the procurement department is with responsibilities it has been given.
  4. Procurement Operating Costs as a Percentage of Managed Spend. Procurement operating costs represent the costs the organization incurs for having a procurement department. The cost components may include pay, benefits, facilities costs, equipment and software costs and more. This KPI measures the procurement department's cost efficiency.
  5. Return on Investment. To calculate return on investment, you must first calculate your "return." In other words, by how much does your cost savings exceed your operating costs? Then, divide that number by the operating costs to determine return on investment. This KPI measures the procurement department's cost effectiveness.

To learn more about Procurement KPI's, considering enrolling the Express Course series Procurement KPI's & Business Acumen.

Do You Want a More Rewarding Procurement Career?

Are you tired of not getting enough opportunities, respect, and money out of your procurement career? Well, guess what? Nothing will change unless you take action towards becoming a world-class procurement professional.

Earning your SPSM® Certification is the action to take if you want to bring the most modern procurement practices into your organization and achieve your career potential. Download the SPSM Certification Guide today to learn how to get started on your journey to a more rewarding procurement career!


Need Better Performance From Your Procurement Team?

Are you a procurement leader whose team isn't achieving the results you know are possible? Maybe it's not enough cost savings. Or frustrating performance from the supply base. Or dissatisfied internal customers.

You need a performance improvement plan that's easy to implement and quick to produce results. The NLPA can help.

Download our whitepaper "The Procurement Leader's Guide To A More Successful Team." You'll learn the 7 steps for transforming your staff into a results-producing, world-class procurement team.


Are You Getting The Most Out of Your NLPA Membership?

Members of the NLPA get more than just articles like this by email. As a member, you also get access to:

  • The Procurement Training & Certification Starter Kit
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If you haven't been taking advantage of these benefits, why not log in and start now?